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What to Ask When Youre Invited to a Meeting
Steve Kaye, Knowledge Level: All Levels, Keywords: effective meetings, business meeting, facilitation, steve kaye, facilitator
1) Where is the agenda? A meeting without an agenda is like a journey without a map; it will always waste your time. Once you have the agenda, make sure that it consists of more than a list of words because this is almost useless. The agenda for an effective meeting will provide a complete description of how the meeting will proceed.
2) What is the goal? Is the chair seeking an agreement, a solution, or a plan? Knowing the goal gives you head start on participating effectively. Be cautious of meetings that are held just "to talk about something," because this type of meeting seldom accomplishes anything.
3) What is my role? Make sure that your participation adds value to the meeting. Avoid meetings where you have a superficial role, such as to find out what’s happening. In that case, ask for the minutes. If you’re needed to work on only part of the agenda, ask if you can attend only that part of the meeting.
4) How should I prepare? Make sure that you know about any research, readings, or surveys required to participate. Ask about the expectations for the other participants because this could influence your preparation. Attend only if you can prepare adequately or suggest another time for the meeting.
5) What should I bring? Should you bring a laptop? Will you be asked to give a presentation? Should you bring reports, data, or other information? Make sure that you have enough time to obtain the tools and materials needed for effective participation.
These questions will help you look like a success when you attend meetings. Certified professional facilitator and author Steve Kaye helps groups of people hold effective meetings. His innovative workshops have informed and inspired people nationwide. His facilitation produces results that people will support. And his books The Manager's Pocket Guide to Effective Meetings, Meetings in an Hour or Less, and 117 Tips for Effective Meetings show how to hold effective meetings. Call me at 714-528-1300 or visit http://www.stevekaye.com for more info.. Article on effective meetings, business meeting, facilitation, steve kaye, facilitator by Steve Kaye
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